Meeting Title
MINUTES 04/08/2012 700PM CORNBURY AGM DINNER MEETING
MEETING CALLED BY AGM Dinner meeting
TYPE OF MEETING Second part of MEETING for Cornbury Society
FACILITATOR Sharon Valmont
NOTE TAKER Joy Stevens
TIMEKEEPER NA
ATTENDEES Stephanie, Faith, Jennifer, Bobbi, Marijka, Ramira, Lynn, Beatrice, Tori, Sandra, Joy, Gail
Agenda topics
[TIME ALLOTTED] 10 MIN [AGENDA TOPIC] TREASURERS REPORT [PRESENTER]SHARON
DISCUSSION It was noted that Cornbury.org is paid through Sept 2012 (web name costs $80/year) and that the
Mailbox has just been paid for another year.
Treasurer’s report was not available.
CONCLUSIONS recommended a More complete financial picture for next month meeting bank statements and a presentation of a ledger for the last fiscal year. Cornbury needs to keep a much tighter picture on it financial records that is much more visable to the memeber ship.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
bring a bank statement to next months dinner meeting treasusurer June 12th 2012
DISCUSSION Discussion of which officers are required and it was agreed that, for the interim, we only needed a President, Treasurer and Web Mistress
A motion was put forward by Stephanie to eliminate the Communications Director which was seconded and passed.
A social director was seen to be useful but will be left to a later date. when the requirement of the group deem to need one
CONCLUSIONS Communication director was to eliminate the communications director
Stephanie nominated Sharon as President which was seconded and passed.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
none needed
DISCUSSION a discussion on the purpose of the representative
CONCLUSIONS Sandra was nominated as an Esprit representative which was seconded and passed. We now have 4 reps for the 2013 Esprit – Sharon, Jacqueline, Stephanie and Sandra.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
[TIME ALLOTTED] 10 MINUTES [AGENDA TOPIC] FEES AND STRUCTURE [PRESENTER]SHARONDISCUSSION There had been some inquiries about changing the fiscal year
CONCLUSIONS decided to leave it the way it is (Jan-Dec).
Membership dues were left the same ($45/year for a full membership and $25 for a “web” membership).
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
[TIME ALLOTTED] 10 MIN [AGENDA TOPIC] INCREASING WEB PRESENCE [PRESENTER] SHARONDISCUSSION What can be done to Improve Cornbury’s presence on the internet
Some links and places online showing as Inadequate and in information in accurate. this need to be corrected
CONCLUSIONS
facebook page to be developed but needs to note , there is no such thing as a guaranteed SAFE social networking page.
ACTION ITEMS PERSON RESPONSIBLE DEADLINE
Sharon agreed to try and clean up the web sites which has links to us which are out of date. ongoing
She is also going to look into creating a safe Face book page. TBA
OBSERVERS
RESOURCE PERSONS
SPECIAL NOTES
Item to move to next meeting
Future events and a social director TBD
Next Meeting will continue June 12th 2012 at ABC next month, this willbe a more social gathering but some discussion will be held to move the group forward.
I feel this is a very very positive step forward, I will keep posted as i complete and develop social networking.
Sharon Valmont
President – Cornbury Society